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Scanics has the state-of-the-art technology needed to convert
your paper files into electronic images. We can scan a wide
variety of documents, format the output to your retrieval
specifications and make the files viewable from virtually
any platform.
Almost anything with ink on paper can be
fed through our scanners, even large format documents.
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Minimum size 2.5” x 2.5”. |
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Maximum size 42” x unlimited length. |
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Materials ranging from onionskin and blueprints to mylar
and sepia. |
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Multiple outputs including, but not limited to, TIFF
G3, TIFF G4, multi-page TIFF, PDF, JPG and Bitmap. |
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Resolutions from 72 to 800 dots per inch (dpi). |
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Black and white, grayscale and full color images. |
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Post-scan functions including deskew, despeckle, crop,
and rotate. |
Examples of applications;
| Invoices |
Photographs |
| Claim forms |
Original Artwork |
| Student records |
Maps |
| Court proceedings |
Blueprints |
| Financial documents |
Posters |
| Human resource files |
Church records |
| Research materials |
Medical Records |
Quality Control
To maintain document integrity and scanning accuracy, Scanics
performs constant quality assurance checks through every phase
of your imaging project, including:
• Project-specific training of scanning technicians
and managers.
• Acceptance tests before beginning the job.
• Ongoing checks for image clarity, contrast, and skew.
• Manual comparison between hard copy and scanned images.
Pre-Scan / Post-Scan
Scanics will consult with you to develop the best document
management solution. The Scanics process includes the following
steps.
Step 1: Document Analysis
– Scanics will perform a needs and compatibility assessment
with your current systems, perform a review of your accepted
legal format for business records, and create/manage a document
retention and disposal strategy.
Step 2: Document Preparation
– Scanics will prepare your hardcopy records to be
fed through a high-speed scanner by removing staples, paperclips,
binder clips, post-it notes and sorting records into predetermined
document structure.
Step 3: Document Post-Scan
– After your documents are imaged Scanics can provide
services including replacing hardcopy documents into file
folders, jackets, sleeves, envelopes, or reinserting them
into file boxes or file cabinets. In addition, Scanics will
recommend a document retention plan, scheduled dates for
document destruction, or permanent document archiving.
Step 4: Indexing
– Scanics will provide indexing services to ensure
that all documents can be retrieved easily and incorporated
into your information flow. Index tools include:
• Manual index keying
• OCR-assisted indexing and zonal OCR
• Full text indexing
• File renaming
• Format conversions
• Barcode reading
Let the experienced consultants at Scanics
demonstrate the increased security benefits and cost savings
of electronic imaging and retrieval.
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